Effect of Physical Environment on Organizational Behaviour

Question: Describe about the Effect of Physical Environment on Organizational Behaviour. Answer: Introduction The physical environment of a company is one of the important factors that mainly affect business performance. In recent times, managers attempt to improve conditions in the workplace. Internal elements such as poor infrastructural design, unstable operations, and many other issues significantly affect the growth of a company. Concerning a business firm`s profitability, employee efficiency and relation plays an important role. Companies focus on training and education facilities with a motive to increase labor skills. According to Wagner and Hollenbeck (2014), it is the responsibility of the management to check and create a suitable condition that safeguards the interest of the workers. Mentors greatly involve in defining and organizing the environment to best suit the workers. Further, the subject of internal surroundings and its effect on an organization`s development is a vital topic in the business world. The relationship between activities, methods used, company objectives, and the framework are an integral part of a business environment (Ryu Lee and Gon Kim 2012). The report studies various factors in a workplace and also takes into consideration the motivation and cultural trends of employees. Moreover to improve conditions, an analysis on efficient conflict solving is also included. In order to promote ideas and fulfill goals, companies aim to involve in the practice of strategy methods as well. Workplace Environment Factors With a growth of the world and business environment, there has also been a noticeable rise in internal physical factors that leads to the downfall of a company. Despite of a good pay package, employee performance depends on a list of several factors. One of the simplest methods that motivate workers is the issue of incentives and bonuses. According to McShane and Von Glinow (2015), the quality of business and a smooth flow of communication at all levels of the management influences achievements. Further, the attitude of employees towards their organization plays a major role in deciding future growth. A company is affected by an unstable relationship between the managers and staff. In order to implement proper decision making, collaboration and exchange of ideas proves to be beneficial. Some of the factors that directly affect the activities of a business are, Goal Setting: An open connection between supervisors and the employees develop company objectives. Moreover, mentors also set targets those maximize performance levels of the workers. A non-achievement of the rigid goals lowers motivation and consequently affects prosperity. Performance Feedback An upward flow of information relating to the performances of the workers leads to an excessive control by the supervisors. Alteration of the feedbacks leads to a rise of grapevine in the framework of the company. Role Congruity The organization depends on and also expects a lot from its employees. It is the responsibility of the supervisors to assign a task to the workers taking into consideration their capabilities (Naylor Pritchard and Ilgen 2013). Defined Processes In order to perform successfully, a company focuses on creating operational activities and providing necessary information to the employees. A clear understanding of the procedures increases feasibility. Managerial Support The management of a business firm involves in collecting and distributing resources among the different levels of the organizational framework to facilitate work. Further, immediate supervisors create formal and informal incentive plans that inspire workers (Wright Christensen and Isett 2013). Experts also help the needed to educate them about the use of new technologies. Job Aids According to Myers (2013), supply of templates and guides help the employees to maximize efficiency. In addition to checking errors, there arises a need for health and security schemes to gain trust and loyalty. Environmental Factors An element such as heat, power, rates and ventilation directly affect the health of the workers (Hartig et al. 2014). Increased temperature and improper lighting in industries lead to stress issues. Physical Elements The poor infrastructure and complex organizational structure constrain efficiency in the workplace. Furthermore, overcrowding and poor communication causes a downfall in performance levels. Employee Motivation According to Pinder (2014), the motivation of the employees is a much needed factor for successful operation of a company. In addition to influencing the employees, the ambition of the leaders plays a significant role in the prosperity of business. Concerning financial factors, issuing bonuses increase the productivity of the workers. An inspiring workplace includes a clear understanding of goals and objectives along with a continuous flow of communication among the top, middle and lower level management structure. The ground level employees greatly depend on their immediate mentors to help them in maximizing their skills and developing a sense of responsibility among them. Along with endangering loyalty, the top level managers use the tool of praise to motivate workers (Bryson and White 2013). Worker Culture A new person takes time to adapt to the traditions and cultures of the company. The diversification in communication patterns, colleague motives and supervisors attitudes largely influence the employment structure. Not adjusting to the prevailing trends gives rise to internal conflicts, gossips, politics and sometimes a significant amount of rumor. Additionally, a rise of the negativities in the framework also leads to an alteration in social practices and business factors that directly harm the revenue generation of the company. The intervention of superior authorities among the employees also has its adverse effects. Moreover physical environment factors add up to the internalities that influence anatomical structures. In order to gain stability and fill in differences between the employee, perception managers focus in matching the firm`s objectives with capabilities of individuals. According to Hill, Jones and Schilling (2014), a detailed study of the present issues is exercised to evaluate the degree of exposure and its effects on the business. The management in extraordinary situations involves in redesigning the workplace, employ newly designed tools and work towards a sustainability of the company environment. Effect of Physical Factors Workplace Design Over the years, the business framework has effectively made to the list of physical factors that directly affect business. The extra cost and intricate designs affect not only profitability but also the smooth functioning of a firm. A negative perception of the framework leads to decrease in productivity and high stress levels. Further, organizational design is one of the most important factors that affect employee behavior. As stated by Eden and Ackermann (2013), an appropriate workplace is comprised of a properly built workplace that best suits employees. In addition to increasing efficiency, open organization design aims to enhance the flow of mobile communication along with reducing setting up costs. As compared to conventional plans, the simple system of open plans enables employment of a vast number of workers. The firm relationship between managers and employees facilitates improvement in efficiency and performance levels. The flexible design specifically focuses on increment in morale and comfort. On the other hand, the same design also leads to a number of issues in the company. Over employment and no privacy zones are the primary problems that affect employees at work. Environmental Factors Indoor conditions in an industry mainly affect productivity of an organization. A feeling of discomfort and unhealthy internal climate directly leads to a downfall in employee activities. The increase in heat levels and improper lighting influences health standards. An issue of physical wellness and safety consequently affects flourishing of the company. Moreover, a dirty and unorganized workplace also creates a negative attitude of the workers. With an increase in innovation, members demand a visually attractive place to carry out activities. A suitable surrounding increases productivity and also motivates employees to attend work regularly. Sound problems in an industry directly harm the labors. Production processes in industrial segments give rise to a vital issue of noise pollution that only harms the external but also the internal business environment. With development in technology and use of machinery, there is a noticeable increase in stress disorders. Conflict Issues There arises a difference in the thought processes and attitudes of employees while operating as a group in an organization. A conflict in habits, approaches, and opinions slow down production process and also sometimes leads to rise in costs. As stated by David and David (2016), in order to participate in the highly competitive market, balance and coordination among business internalities are of great importance. The issue of increment in a clash among all levels of management causes a large damage to the company. Further, uneconomical communication flow also influences the decision making process. Biased division of responsibilities and poor organization skills affect the workplace environment. Among all other physical issues that have an impact on a business, the element of conflict among the employees and supervisors takes time to resolve and lets the rival companies take benefits out of it. Business managers involve in building up of guidelines and ethical codes to ensure that the work is carried out in a most efficient manner. Furthermore, a regular check and equal allocation of responsibilities to the workers also improves conditions in the company. An intervention of supervisors in solving issues has both positive and negative impacts on performance. It is often that more skilled workers emphasize superiority on the rest. An introduction of new technology and innovative mechanisms brings along with it a broad range of problems (Heo and Cheon 2013). Inadaptability and inflexibility of the workers to the emerging innovations gives rise to instability among the heads and lower levels of the company. Improvement of Workplace Environment With an increase in physical environment issues, industries in the world have effectively attempted to solve the problems and restore business conditions. In order to promote communication and involve employees to take an active part in decision making, the company aims to reconstruct the business framework into a simpler and transparent structure (Bourne 2016). In addition to installing new furniture and adding color in the office, managers seek expert help to develop a better attractive workspace. A Clear understanding of input sources, production processes, distribution, and marketing mix improves employee morale and trust. Furthermore, organizing new promotional schemes has proved to be fruitful for business. An equal delegation of responsibilities to operate in the confusion free environment helps to increase productivity. Recently, the policy of offering bonuses and incentives in festive seasons and at times of extraordinary performances has effectively added value in the employment chain. Providing the employees with a significant amount of free services has effectively motivated them to work towards achieving company goals. Regarding environmental conditions in business, a system of air conditioning and application of safety standards has improved problematic conditions. Organizations have led down a well-organized set of rules and regulations that safeguard the interest and also look after the wellness of the employees (McQuaid et al. 2012). The several noise control methods and eco-friendly processes have also sufficiently mitigated environmental issues. Offering of casual leaves, medical facility, and periodic heath checkups develops a sense of importance among the workers. As opined by Goetsch and Davis (2014), to promote a development of every employee, enterprises have greatly taken an interest in opting for a well-developed training facility. Skilled workers are of great value to their firms. Further, certain companies reform their mission statement and methodology in relation to the opinions of every worker. The introduction of flexible timings, work from home schemes and other interactive sessions create a more pleasant environment for work. Companies also focus on creating community groups that involve in understanding the needs and desires of the employees. Conclusion Analyzing the topic, it can be seen that physical environment incurs a considerable impact on modern business companies. The unstable relationship between the internal factors and a complex web structure greatly affects prosperity. Internal factors in an enterprise exert a large influence on interests, attitude, and performance of employees. An unhappy situation consequently leads to a downfall of the company. Heat, lighting, strategies, policies, rule, regulations and several other fluctuating factors have been contributing towards the inefficiency of a business as a whole. Looking into the various elements, it can be concluded that productivity directly relies upon the indoor conditions. Moreover, a broad discussion about the altering variables not only affects the industry but also its surroundings. Finally, it can be inferred that flexibility in the business framework and decision making of the managers plays an important role in solving the arising issues. Development of an employee friendly environment ensures an increase in delivery levels. In order to reach the peak of success, managers provide an immense support and encourage workers to perform in the best possible way. 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